Clinical Engineering
Confidence, control and visibility - without adding operational burden
Clinical Engineering teams are responsible for the safety, availability and compliance of thousands of medical devices – often across complex estates, multiple sites and community settings.
When asset data is incomplete or unreliable, risk increases, audits become harder to manage, and valuable engineering time is lost locating equipment instead of maintaining it.
FloKi gives Clinical Engineering teams real-time visibility of medical devices – supporting compliance, maintenance and audit readiness, without disrupting existing workflows.
The reality for Clinical Engineering teams
Across NHS Trusts, Clinical Engineering teams operate in environments where devices are constantly moving and responsibility is high.
Common challenges include:
- Equipment moving between wards, theatres and departments without reliable traceability
- Devices due for planned maintenance that cannot be located
- Asset registers drifting out of sync with reality
- Preventive maintenance delayed because assets can’t be found
- Community and off-site equipment disappearing into non-tracked pathways
- Audits revealing gaps teams already know exist
These are not failures of engineering practice.
They are the consequence of managing mobile clinical assets without live location insight.
FloKi is designed to address this reality directly.
What changes with FloKi
FloKi provides Clinical Engineering teams with a clear, reliable view of where devices are, how they are being used, and whether they are ready for service.
With FloKi in place, teams gain:
- Real-time asset visibility
Know where equipment is across wards, theatres and community settings. - Improved maintenance readiness
Locate devices quickly when servicing or calibration is due. - Reduced compliance risk
Fewer overdue preventive maintenance events and fewer last-minute escalations. - Greater audit confidence
Less reliance on manual checks, spreadsheets and assumption. - Better utilisation insight
Identify under-used and over-used assets to support smarter redeployment and procurement. - Lower operational friction
Fewer urgent searches, fewer interruptions, fewer “can you help us find…” calls.
This is about enabling teams to operate proactively, not reactively.
How FloKi fits into Clinical Engineering workflows
FloKi has been designed to work alongside existing Clinical Engineering processes and systems – not replace them.
In practice:
- Devices are identified in a way that suits the asset type and setting
- Location is shown in meaningful clinical terms (wards, departments, areas)
- Engineers and authorised staff access information through a simple dashboard or app
- Movement history, maintenance status and utilisation trends are visible in one place
- Data can integrate with existing Trust asset registers and systems
Infrastructure requirements are deliberately low, and deployment can be phased by department, asset class or site.
FloKi supports Clinical Engineering teams without adding complexity or workload.
Designed with Clinical Engineering teams
FloKi has been co-designed with NHS Clinical Engineering and EBME teams and refined through live pilot deployments.
That means:
- Practical deployment, not theoretical design
- Location logic aligned to how hospitals actually operate
- Support for both acute and community equipment
- Flexibility to adapt as services evolve
The result is a system shaped by real engineering workflows – not vendor assumptions.
Proven in NHS environment
FloKi has been deployed in live NHS settings, supporting Clinical Engineering teams with improved visibility and control of medical devices.
Observed outcomes include:
- Full visibility of tracked assets within participating clinical areas
- Faster access to devices for planned and preventive maintenance
- Fewer missed PM events, improving audit readiness
- Reduced time spent searching for equipment
- Improved confidence during inspections and audits
“FloKi has reduced delays and improved confidence in equipment availability across our teams.”
– Senior Nurse, NHS Partner Trust
On financial impact:
In one early pilot, focused on a single device category within one department, projected savings exceeded £600k over five years.
Applied across multiple asset types and clinical areas, the Trust-wide impact is materially greater.
Built for how the NHS actually works
FloKi has been designed around the realities Clinical Engineering teams face every day.
Teams choose FloKi because it fits existing ways of working and removes friction, rather than adding to it.
- Co-designed in real NHS settings
Built with direct input from Clinical Engineering and Medical Devices teams. - Low-friction deployment
No heavy IT burden, minimal training, and fast to roll out. - Supports governance and safety priorities
Improves confidence in compliance, audits and readiness. - Scales without complexity
From single departments to multi-site Trusts and community services.